The need for the best video conferencing solutions for businesses cannot be understated. We often see the image of the “big conference meeting with Japan” in movies, TV shows and commercials. While such meetings do regularly take place, even small- to medium-sized businesses can take advantage of video conferencing technology to streamline communication and collaboration with both clients and internal groups.
A common problem for many businesses is that a video conferencing system that fits their company’s size is not available. The solutions are either small and unprofessional or overly complex and too expensive. What has held these solutions back from becoming the best video conferencing option?
Many small businesses decide out of necessity to use free systems. Online conferencing systems that use webcams or smartphone cameras are affordable or even free. They are reliable most of the time, but make no promises of quality or availability. Due to these limitations, free systems will never be the best video conferencing option.
Using such a system will not inspire much confidence in your business. Just as a business without uniforms, an old dirty truck and no logo might not gain the trust of their clients, those who don’t use the best video conferencing systems will not appear as true professional operations.
On the other hand, the top-of-the-line enterprise level systems simply aren’t built with the small- to medium-sized business owner in mind. Salesmen will often oversell these products to businesses that will never utilize the myriad of functions and bandwidth that they provide.
Video Phones – A Scalable Solution
A truly scalable system will always have a bigger audience than one that is too simple or too complicated. Video phones have become one of the best video conferencing solutions since they can scaled infinitely with little effort. Since a video phone is basically just a normal phone that connects to a high-speed Internet connection, expanding your conferencing system is as easy as buying another phone.
Since every business needs basic Internet access and these plans are more affordable than ever before, installing a video phone, the best video conferencing solution, into your system only takes a few minutes. If you only need two video phones to begin with, that is just fine. Later you can expand as you hire more employees or expand to multiple locations.
Ease of Use
Previously, starting up a conference call was way more complicated than it should have been. Even professional systems usually required a phone call to confirm that the other end was ready to receive the call. Regardless of the price of the system, quality was often low and performance was choppy.
It was not uncommon for a full time technician to be on-hand to assist executives in making conference calls to important clients. This tied up IT resources and kept them from more productive forms of work. Despite babysitting the system, problems were still common. Meetings were delayed and customers were angered. All this from what was supposedly the best video conferencing product available.
With video phones, the executive can simply pick up the phone and dial the number himself. The phone on the other end rings and the video conference is established. This ease of use is what sets video phones apart from the pack as the best video conferencing solution.